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Info for Potential Residents

Thank you for your interest in applying for a home with Real Property Management Cairn. In order to best serve you, we feel it is imperative that you are made aware of, and fully understand our application policies and procedures.


Each adult over the age of 18 years needs to submit an individual application.  The Application Fee is $35.00 per adult and it is non-refundable.

Before you apply for the home, read the following information carefully concerning the approval process.  If you have any questions, feel free to contact us during regular business hours.

Real Property Management Cairn fully complies with the Fair Housing Law.  We do not discriminate against persons because of race, color, religion, sex, handicap, familial status, national origin or age.  We also comply with all state and local fair housing laws. Approval is based on four factors:

  1. Credit History & Verification
  2. Rental History & Verification
  3. Income History & Verification
  4. Criminal Background Check

General Rental Criteria

Two Years of Good Rental History:
No Forcible Entry & Detainers (Evictions). No history of any blatant damage to the residence, or an outstanding balance due to a previous landlord.

Credit History:
Credit history must show that the resident has paid bills on time and does not have a history of debt write-offs or accounts that have gone into collection. Residency may be denied due to poor credit history or collections. 600 credit score is the minimum score for approval.

Verifiable Gross Income:
Minimum of three times the rent charged on the residence.  Income MUST be Verifiable.  This amount is the sum of all approved resident’s over the age of 18.

Criminal Background Check:
Residency may be denied due to criminal history (see Criminal Background Criteria Section)


If you own a pet or a service animal a pet screening must be completed as well; this can be completed using


Please read this document carefully before applying. It is the policy of this management company that applications must be completed, and all fees paid prior to submission for consideration. All completed applications are processed daily (Mon-Fri, excluding Holidays). All approved applications for the same property may be submitted for final decision.

Required Supportive Documentation:


  1. Valid Driver’s License or other Photo ID for each Residential Lease Application
  2. Verifiable Proof of Income – Min. 2 months of paystubs or 2 years of tax returns if

Self Employed.

  1. Completed Animal Screening Affidavit – All animals to include service animals are

required to be screened.  Per applicable law, service animals are not charged a fee for screening.



General Things a Tenant Should Know Before Renting with Us


Funds Due at lease signing and before Move In

  • Full Security Deposit and First Full Month’s Rent
  • All applicable admin fees
  • Pet rent/fees
  • Pro-rated rent, if any, will be applied accordingly


Rent should be paid online via the Tenants Portal

  • Rent is always due on the 1st
  • Late fees will be applied at 12:01am on the 6th
  • When funds are collected, late fees and outstanding balances will be paid before any funds are applied to current rent. The order in which your payment is applied is spelled out in the lease document


We conduct regularly Scheduled Periodic Property Condition Reports on each Property

  • Smoke Alarms will be tested
  • Air Filters will be checked
  • Access to EACH Room is required, including the garage and HVAC closet.
  • Photos of each room will be taken (Walls, Flooring, Light Fixtures, Smoke Alarms, Under Sinks, Air filters, Etc.)
  • 24-hour notice will be given before evaluation


Animal Policy


Real Property Management Cairn has a very basic animal policy. We understand that animals play a significant part in many people’s lives, so we strive to be accommodating.  Please make sure to ask if the property that has caught your eye accepts them.


If your pet is approved a $350 non-refundable deposit and $40/month “pet rent” per animal are the additional fees. Pets are not accepted without the approval of Real Property Management Cairn, please be prepared to provide detailed information, including breed, photo, weight, temperament, etc. Cats are generally not accepted.




Service Animals / Emotional Support Animals must be screened as well.

Fraudulent Claims of a Service Animal may be grounds for denial of your application.


Maximum number of animals per property shall not exceed 3 of any combination unless otherwise stated.





Resident Liability Insurance: Real Property Management Cairn requires renters liability insurance.  Owner’s policies only cover the structure of the home and will NOT COVER YOU or YOUR GUESTS.

Credit Reporting Program: Real Property Management Cairn may report late payments and property damage to crediting reporting bureaus.

Upon Approval: The applicant(s) will be notified by phone, email or both. Once your application has been approved, you will have 1 business days to sign the lease electronically and submit your security deposit online to take the property off the market. If the lease is not signed within the allotted time RPM Cairn reserves the right to process the next application received or consider any other approved applications.


Property Condition: Applicant is strongly encouraged to view the Property prior to signing any lease. Landlord makes no express or implied warranties as to the Property’s cosmetic condition. Should Applicant and Landlord enter a lease, Applicant can request repairs or treatments for non-cosmetic items.  If unable to view the home, it Is recommended to consider finding a local real estate agent to walk thru the home for you and give you some insights.




Real Property Management Cairn is an Equal Opportunity Housing Company. Our staff members adhere to a strict Code of Ethics, and to the Federal Fair Housing Law.



Privacy Notice


You have chosen to do business with Real Property Management Cairn and we are obligated to honor the relationship with great care, beginning with the confidential information that may come into our possession during the course of your transaction with us. We believe that your privacy should not be compromised and are committed to maintaining the confidentiality of that information.


You can be assured that we are respecting your privacy and safeguarding your “nonpublic personal information”. Non-public personal information is information about you that we collect in connection with providing a financial product or service to you. Nonpublic personal information does not include information that is available from public sources, such as telephone directories or governmental records.


We collect personal information about you from the following sources:


  • Information we receive from you on applications or other forms
  • Information about your transactions with us
  • Information about your transaction with non affiliated third parties
  • Information we receive from a consumer-reporting agency


We respect the privacy of our customers, and we will not disclose nonpublic personal information about our customers or former customers to anyone, except as permitted by law.


We restrict access to nonpublic personal information about you to those employees who need that information to provide products to you.


We maintain physical, electronic, and procedural safeguards that comply with federal standards to guard your nonpublic personal information.


Real Property Management Cairn recognizes and respects the privacy expectations of our customers. We want our customers to understand our commitment to privacy in our use of customer information. Customers who have any questions about the Privacy Policy or have any questions about the privacy of their customer information should call Real Property Management Cairn.



Criminal Background Criteria


Disqualification From Residency For Life 

(Convictions ONLY)


First or Second Degree Murder

First Through Third Degree Assault


First Through Fourth Degree Criminal Sexual Conduct


Harassment and Stalking

An Attempt to Commit one of the above crimes

A conviction in another jurisdiction that would be a violation of the above crimes


Disqualification From Residency For 10 Years After the Completion of Their Sentence

(Convictions ONLY)


Third Degree Murder

Second Degree Manslaughter

Criminal Vehicular Homicide or Injury

Simple or Aggravated Robbery

Any Felony Drug or Narcotics Convictions

False Imprisonment

Carrying a weapon without a permit or any other weapons charge

Felony Theft

Felony Forgery

Felony Burglary

Terrorist Threats

Felony Controlled Substance

An Attempt to commit one of the above crimes

A Conviction in another jurisdiction that would be a violation of the above crimes


Disqualification From Residency For 5 Years After the Completion of Their Sentence

(Convictions ONLY)


Non-Felony Violation of Harassment and/or Stalking

Fourth Degree Assault

Any Misdemeanor Drug or Narcotics Conviction

An Attempt to commit one of the above crimes

A Conviction in another jurisdiction that would be a violation of the above crimes


The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

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